V M S
Trusted across Canada

Visitor management Smart, Secure
& Compliant.

Built for

QR gate passes, dynamic questionnaires, and full host-department control. Built for Canadian enterprises — from Toronto to Vancouver.

🚀 Start Free Trial ▶ How It Works
PIPEDA Ready— Canadian federal compliance
Enterprise Security— SSO, AD sync, encrypted data
24/7 Support— Live chat & dedicated success
0
+
Visits logged across Canada this week
Live counter · updates every 30s
Live Check-ins 34 inside now
JD
John Doe
Acme Corp · Engineering · 9:42 AM
📲
SM
Sarah Martin
NovaTech · HR Dept · 9:38 AM
📲
AK
Ahmed Khalil
Logistics Co · Security · 9:30 AM
📲
🔔
Host notified instantly
via Email + WhatsApp
🔐 End-to-End Encryption · 📲 QR Code Check-ins · 🏢 Multi-Location Support · ⚙️ Custom Workflows · 📊 Real-time Analytics · 🔔 Instant Host Notifications · 🌐 Cloud-Based Access · 🛡️ Compliance Ready (PIPEDA) · 🔐 End-to-End Encryption · 📲 QR Code Check-ins · 🏢 Multi-Location Support · ⚙️ Custom Workflows · 📊 Real-time Analytics · 🔔 Instant Host Notifications · 🌐 Cloud-Based Access · 🛡️ Compliance Ready (PIPEDA) ·
Platform Features
08

Core capabilities
for modern visitor flow

Complete ecosystem: check-in, host selection, QR pass, dynamic questionnaires, and employee directory — all in one platform.

🔔
Instant Host Notifications
The moment a visitor checks in, their host is alerted via Email, SMS, or WhatsApp — with photo and purpose attached.
📧 Email💬 WhatsApp📱 SMS
✅
Visitor Checked In
John Doe · Acme Corp
9:42
📧
Email + WhatsApp sent
Host notified instantly
9:42
⚠️
Security Alert
Blacklisted — access denied
11:03
🚶
Visitor Check-In
Fast self-service kiosk or web entry. Visitors add details, purpose, and select host in under 60 seconds.
KioskWeb
👥
Host & Department
Select from live department directories. Host notified the instant a visitor arrives.
SalesIT
📲
✅ Access Granted
QR Gate Pass
Dynamic QR after check-in. Scan → entry logged. Expires on exit automatically.
📊
Live Analytics
Peak hours, visitor history, and host metrics.
📋
Dynamic Questionnaire
Custom Q&A per company or department. Drag & drop builder — zero coding needed.
🏢
Dept. Management
Centralized employee directory. Multi-branch support. Optional Active Directory sync.
AD SyncMulti-Branch
📊
Real-time Activity Logs
Track every visitor action in real-time — check-ins, check-outs, approvals, and movement history with a complete audit trail.
Live Logs Audit Trail
Seamless Process

How VMS works in 4 steps

From arrival to QR exit — frictionless, audit-ready, and automatic.

📝
01
Visitor enters details

Name, contact, purpose, vehicle info via kiosk or web portal.

👤
02
Select host

Choose employee & department from live directory. Host gets instant alert.

❓
03
Dynamic Q&A

Company-specific questions: NDA, safety declarations, vendor forms.

📲
04
QR gate pass

Instant QR generated. Security scans → access granted. Lifecycle fully tracked.

🚪 On exit, QR expires automatically — complete lifecycle with full audit trail
Adaptive Intelligence

Dynamic questionnaire
per company & dept.

VMS adapts to your compliance needs. Different questionnaires for vendors, contractors, or VIP guests — fully dynamic.

01
Conditional logic
Show questions based on visit purpose or visitor type.
02
Multiple formats
Text, Yes/No, Date, Dropdown, File upload — all supported.
03
Drag & drop builder
Build and publish without writing a single line of code.
04
Secure attached answers
Encrypted answers linked permanently to each visit record.
vms.ca/checkin/questionnaire
Visitor Questionnaire
Tech Canada Inc.
⚡ Dynamic — changes per visitor type
Question 1 · Yes / No
Do you bring any laptop or storage device?
✓ Yes
No
Question 2 · Text
Purpose of remote access (if any)
Logistics Partner
Question 1 · Text
Shipment tracking ID
Question 2 · Text
Vehicle plate number
🍁 Built for Canada

Why Canadian enterprises
choose VMS

Compliant, bilingual ready, and built for scale — from the Atlantic provinces to British Columbia.

PIPEDA
Compliant by Design

Data privacy & protection fully aligned with Canadian federal law. Canadian data residency available on all plans.

FR/EN
Bilingual Ready

Full English and French interface — for Quebec organizations and federal agencies meeting official language requirements.

SSO
Enterprise Scale

SAML/SSO integration for large-scale deployments. Works with Azure AD, Okta, Google Workspace and more.

Ready to modernize?

Start managing visitors
the smart way

Join leading organizations across Canada using VMS for QR gate passes and dynamic questionnaires. Setup in under 10 minutes.

🚀 Request a Demo Start Free Trial →
No credit card required Free 14-day trial Canadian data residency
🏢
500+
Organizations across Canada
📋
2M+
Visits logged, fully auditable
⏱️
99.9%
Uptime SLA guaranteed
⭐
4.9★
Customer rating from enterprise clients